Privacy policy

Effective October 14, 2026

What Flows keeps, and where

Flows stores what you create in it, such as tasks, checklists, goals, day plans, calendar settings and reflections, in a database on your iPhone. If you're signed in to iCloud, this information syncs to your private iCloud database through Apple's CloudKit so it appears on your other devices. We, the makers of Flows, can't see or access it.

Health details stay on your iPhone only and are never synced to iCloud. These include your health conditions and symptoms, your answers to the health survey, data read from Apple Health, and your energy estimates. Tasks record that they may be harder for one of your conditions by an internal identifier, not by its name.

Apple Health

With your permission, Flows reads from Apple Health:

• sleep, steps, active energy, workouts, resting heart rate and heart rate variability, to estimate each day's energy and compare today with your own 30-day averages;
• mindful minutes and State of Mind, to show alongside your reflections;
• condition records from Health Records (only if you have connected a healthcare provider in the Health app), so you don't have to type your diagnoses in.

With your permission, Flows writes mindful sessions and State of Mind entries that you log in Flows to Apple Health.

Health data is used only to plan your day and estimate how draining things will be for you. It is never used for advertising or marketing, never sold, never shared with anyone, and never stored in iCloud. You can change Flows' access at any time in the Health app under Sharing, then Apps.

Calendars and reminders

With your permission, Flows reads the calendars on your iPhone to show events, count them toward your energy and plan around them. You choose which calendars it uses. Flows can also add your tasks to a calendar you choose. Event details are read on your iPhone; Flows doesn't send them anywhere. Your calendar provider (for example iCloud or Google) syncs your calendars as it always does. If you allow it, Flows can read and update your reminders the same way.

Apple Intelligence

Flows uses Apple's on-device model to estimate how draining tasks and events are, suggest checklist steps and write reflection questions. This runs entirely on your iPhone; nothing is sent to a server.

Notifications

Reminders, check-ins and the evening reflection are local notifications scheduled on your iPhone.

Optional connections you choose

• Jira. If you add your Jira site and an API token, Flows connects directly from your iPhone to your Atlassian site to bring in your issues and keep them in step with your tasks. The token is stored in your iPhone's Keychain. Atlassian's privacy policy applies to that service.
• Apple Journal. If you set up the Flows to Journal shortcut, the text of a reflection you choose to send is passed to Shortcuts and saved in Apple's Journal app on your iPhone.
• Journaling Suggestions. If you pick a moment from Apple's Journaling Suggestions, Flows receives only the moment you pick, such as its title.

What we don't do

We don't collect personal information, run analytics, show ads, track you across apps or websites, or sell or share data with anyone. Flows contains no third-party advertising or analytics code.

Your choices and deleting your data

• Erase everything in Flows in Settings, then Privacy, then Erase all Flows data. Synced information is removed from your other devices through iCloud as well.
• Deleting the app removes the information stored on that iPhone.
• To remove synced information from iCloud, go to Settings, then your name, then iCloud, then Manage Storage, then Flows.
• You can turn off access to Health, Calendars, Reminders and notifications at any time in the Settings app.

Children

Flows isn't directed to children under 13, and we don't knowingly collect information from children.

Changes

If this policy changes, we'll update this page and the date above. Significant changes will also be noted in the app's release notes.

Contact

Questions about privacy? Email support@flowpace.app.